Overview

Between each operational year, you will need to create program applications for each program that you allow families to apply for. This article will teach you how to create family applications for the new program year.

Written Steps

Step 1: Login as an Admin

• Sign into Hubbe with the Agency Admin Role
• No other role can edit these program applications

Step 2: Navigate to your Agency Programs

• From your home page, click the menu item titled Agency Setup and the submenu titled Agency Programs
• From this page you will see all of the agency programs that exist for your program, reflective of the services that your agency offers
• Click into one of the agency programs we wish to create the application for, by clicking the blue Actions button, then clicking View / Modify

Step 3: Create our new Program Application

• Navigate to the fourth tab labeled Customize Application
• Review the hours of operation that your program offers 
  • If the hours have changes since last year, click on the blue pencil icon titled Update Program Hours
  • If the hours are the same, no action is needed
• Click on the blue button titled Create Application for New School Year
• Enter an internal name for this application and tether it to a calendar that has already been created for the upcoming school year
• Enter additional preferences, and click on the blue Save button

Step 4: Customize your Application

• Click into the application you have just created by clicking on the blue application hyperlink in the table at the bottom of the page
• There are 4 tabs on this page, each with settings and customizations pertaining to your application
  • Overview - General application information
  • Site Locations and Hours - Manage the hours of service that each site offers 
  • Document Checklist - Link the application to a document checklist that applicants have to submit when applying
  • Show/Hide Fields - Show or hide certain fields on the application
• Review all 4 tabs, and customize this application to meet the needs of your specific program

Repeat steps 2-4 as many times as needed for each respective Agency Program that you want to create a new application for.

Congrats! You have successfully created a family application for the new year! For a verbal explanation with visuals, please refer to the tutorial video below.

Tutorial Video

This 16 minute video  will also show you how to create program applications for the new year: