Please read through the entirety of this article for important details on the updated 2026-27 Family Fee Schedules for CDE and CDSS in Hubbe.

TABLE OF CONTENTS

• What's in the new update?
• Setting Up Program Calendars Prior to Fee Assessment
• Next Steps for CDE Programs
• Next Steps for CDSS Programs
• If a family's fees AREN'T reduced...
• If a family's fees ARE reduced...

What's in the new update?

The new 2026-27 family fee schedules for CDE and CDSS have been released to your Hubbe system. Please refer to CDSS's Fiscal Resources to access the CDSS Family Monthly Fee Schedule 2026-2027; refer to MB 26-04 on the CDE-EED website to access the CDE Family Fee Schedule 2026-27. These two resources were used to create the new fee schedules for each department in the Hubbe system.

To provide additional support for these changes, the Hubbe team has:

1. Assigned the new CDE Family Fee Schedule 26-27 to all agency funding contracts with the following subsidy types:
   1. CSPP: California State Preschool Program
2. Assigned the new CDSS Family Fee Schedule 26-27  to all agency funding contracts with the following subsidy types:
   1. CAPP: California Alternative Payment Program
   2. C2AP: CalWORKs Stage 2
   3. C3AP: CalWORKs Stage 3
   4. CCTR: General Child Care and Development Program
   5. CFCC: California Family Child Care Home Education Network
   6. CMAP: California Migrant Alternative Payment
   7. CMIG: California Migrant Child Care
   8. CHAN: California Handicapped Program
3. Updated the recently released Family Fees Comparison report with the new CDE Family Fee Schedule 26-27 and the new CDSS Family Fee Schedule 26-27 to assist agencies with identifying families with a reduced fee

Setting Up Program Calendars Prior to Fee Assessment

Before moving along to the "Next Steps" sections below for assessing family fees, it is crucial that your center has first created and assigned your 2026-2027 Program Year Calendars for each program offering services in the coming year. In March, we released a guide to help get your Hubbe system ready for the coming year (click here to view), starting with the creation of your new Program Calendars. We have re-linked the help video to complete this step below:

It is important to note that the Family Fees Comparison report will allow you to compare a family's fee rates between 2025-2026 and 2026-2027 without having setup your Program Calendars yet, but issuing a Notice of Action (NOA) will only automatically detect billing months for a child's schedule in the new year once the calendars are created and assigned to applicable session(s). 

Next Steps for CDE Programs

CDE's Early Education Division released MB 26-04, which contains specific instructions on how to implement the new fee schedule. The new fee schedule should be used for assessing family fees for families at initial certification or at recertification, or when a parent voluntarily requests a reduction to their family fees. Please see the excerpt below that describes the implementation process for currently enrolled families:

Family Fee Requirements for Currently Enrolled Families

In accordance with 5 CCR Section 17756(b), contractors are required to notify all families annually when the updated family fee schedule has been released by the CDE and remind families that they can voluntarily request a reduction to their family fee based on the new family fee schedule. Pursuant to EC Section 8208(e)(4) and 5 CCR Section 17756, a family may voluntarily report income or other changes. This information shall only be used to reduce family fees, increase the family’s services, or extend the period of the family’s eligibility before recertification.

Contractors must use the FY 2026–27 Family Fee Schedule, included in this bulletin, and the new income information reported by the family to assess the family’s new fee.

If the family fee has decreased, the contractor must issue a NOA in accordance with 5 CCR Section 17756, reflecting the new family fee.

If the recalculation results in a higher fee, no further action is required until the next certification.

Complete the steps below to manage a family's request for a reduction to their family fees:

1. Navigate to the family record and click on Income
2. On the household income page, click the Create button to document the income that the family voluntarily reports
3. Navigate back to the Agency Menu and click on Finance > Family Fees Comparison
4. Select "CDE Family Fee Schedule 25-26" in the Fee Schedule 1 filter
5. Select "CDE Family Fee Schedule 26-27" in the Fee Schedule 2 filter
6. Select "Show All " in the Only show families with reduced fee filter
7. Select any CSPP contracts operated by your agency in the Contract Name filter
8. Click "Apply Filters" and search for the family who requested this reduction
9. If the Fees Reduced column shows "No," then follow steps 1 and 2 in the section on If a family's fees AREN'T reduced. If the Fees Reduced column shows "Yes" and is highlighted red, then proceed to the section below on If a family's fees ARE reduced.

If the video above doesn't open full-screen, use the following link: 

2026-27 CDE Family Fees Comparison

Next Steps for CDSS Programs

Note: At this time, we have included instructions on implementing the new fee schedule for currently enrolled families from last year's Child Care Bulletin (CCB 25-16) because the new Child Care Bulletin for implementation of the 26-27 fee schedule has not been released yet.

Last year, CDSS's Child Care and Development Division (CCDD) included instructions on how to implement the new fee schedule in CCB 25-16. The new fee schedule should be used for assessing family fees for families at initial certification or at recertification, or when a parent voluntarily requests a reduction to their family fees and provides applicable supporting documentation for the requested change. Please see the excerpt below from CCB 25-16 that describes the implementation process for currently enrolled families:

Families Assessed a Family Fee Utilizing the FY 2025-26 Family Fee Schedule 

For families who were assessed a family fee utilizing the FY 2025-26 Schedule, and the new family fee schedule yields a lesser amount, contractors shall decrease the family’s fee as applicable and issue a NOA. For those families whose fees would increase due to the new schedule, no changes should be made to their fee assessment until a family is recertified. When the fees increase due to recertification, a NOA shall be issued pursuant to 5 CCR Section 18119.  

Complete the steps below to manage a family's request for a reduction to their family fees:

1. Navigate to the family record and click on Income
2. In the "Income" tab, click the Create button to document the income that the family voluntarily reports
3. Navigate back to the Agency Menu and click on Finance > Family Fees Comparison
4. Select "CDSS Family Fee Schedule 25-26" in the Fee Schedule 1 filter
5. Select "CDSS Family Fee Schedule 26-27" in the Fee Schedule 2 filter
6. Select "Show All " in the Only show families with reduced fee filter
7. Select any CDSS contracts operated by your agency in the Contract Name filter (CCTR, CMIG, etc.)
8. Click "Apply Filters" and search for the family who requested this reduction
9. If the Fees Reduced column shows "No," then follow steps 1 and 2 in the section on If a family's fees AREN'T reduced. If the Fees Reduced column shows "Yes" and is highlighted red, then proceed to the section below on If a family's fees ARE reduced.

If the video above doesn't open full-screen, use the following link: 

2026-27 CDSS Family Fees Comparison

If a family's fees AREN'T reduced...

We must revert the family's active income amount to their initial income before their request. Follow the steps below:

1. Navigate back to the family's record and click on Income
2. Set their previous income amount to "Active"

If the video above doesn't open full-screen, use the following link: 

Steps When Family Fees Aren't Reduced

If a family's fees ARE reduced...

We need to reassess this family's fees. Follow the remaining steps below:

1. Navigate to the family's record
   
2. Navigate to the schedules page for each child in the family
3. Click Update > Transfer Schedule
4. Enter 6/30/2026 as the "Original Schedule End Date"
5. Select the Create Notice of Action checkbox
6. Enter 7/1/2026 as the "Start Date." Enter the end date to match the one on the child's previous schedule
7. Enter all remaining schedule information to match the current schedule
8. Select the new 26-27 Family Fee Schedule for CDE or CDSS in the "Fees" card at the bottom of the schedule
9. Complete the NOA for the family, and ensure that all months for the 2026-27 fiscal year that the family is scheduled to are represented under either the Part-Time rate or the Full-Time rate. Note that a month can only be listed once under either rate type, since a family cannot have both a Part-Time and Full-Time rate in the same month.

Note: The video below shows how to reassess fees for families under the new fee schedule using a "CSPP" family as an example. Complete the same steps for CCTR, CMIG, or other CDSS-CCD programs if they have a reduction in fees, but ensure that the "CDSS Family Fee Schedule 26-27" is selected.

If the video above doesn't open full-screen, use the following link: 

Assessing Fees with the New 2026-27 Family Fee Schedule